Ann's Professional CleaningVacation Rental & Property Care

Owner Guide

Share your calendar once — Ann always knows your schedule.

In about two minutes, you send Ann one link from your listing. From then on, she sees every upcoming check-in and check-out automatically — so there’s no need to text or call her each time a guest books. It’s free, it’s safe, and it works whether you list on Airbnb, Vrbo, Evolve, or Booking.com.

Show me how (2 min)

The Idea

One link per listing. No passwords.

No passwords, ever

Owners never share login details. They share a read-only calendar link that only shows busy/booked dates.

No new software for owners

They stay on Airbnb, Vrbo, or Evolve exactly as they do today. Nothing changes for them.

Free to run

Uses Google Calendar, which is free. No monthly platform fees for calendar sync.

Important: calendar sync is not real-time. Bookings can take several hours (sometimes up to a day) to appear, and same-day or last-minute changes still need a quick text or call. This guide keeps you current for the vast majority of bookings — it does not replace a heads-up for same-day changes.

For Property Owners

Share your calendar in two minutes.

Find your listing's calendar link on whichever platform you use, then email or text it to Ann. Here's exactly where to look.

In plain terms

Your listing has a shareable calendar link — a web address that ends in .ics. Copy it and send it to Ann. That’s it. The link only shows which nights are booked. It does not share guest names, messages, or passwords, so it’s safe to email or text.

Airbnb

~2 minutes
  1. On airbnb.com, open your Hosting dashboard.
  2. Click Calendar for the listing you want to share.
  3. Open Availability settings, then scroll to Sync calendars.
  4. Choose Export calendar and copy the URL (it ends in .ics).
  5. Email or text that link to Ann.

Vrbo

~2 minutes
  1. Log in to your Vrbo Owner Dashboard.
  2. If you have more than one listing, select the property.
  3. In the menu, choose Calendar, then open Settings.
  4. Go to Import & export and select Export calendar.
  5. Copy the iCal link (ends in .ics) and send it to Ann.

Evolve

~3 minutes
  1. Log in to your Evolve owner account.
  2. Open Settings and look for Calendar export or iCal.
  3. Copy the calendar export link for your property (ends in .ics).
  4. Can't find it? Message Evolve support and ask them to send your property's iCal link — they'll provide it.
  5. Email or text the link to Ann.

Booking.com

~2 minutes
  1. Log in to your Extranet (partner.booking.com).
  2. Go to the Calendar or Availability tab for your property.
  3. Look for Sync calendars or Export calendar.
  4. Copy the iCal link (ends in .ics) and send it to Ann.
Tip for owners: the link only reveals which nights are booked — it does not expose guest names, messages, or personal details. It's safe to share by email or text. If the link starts with webcal://, change it to https:// before sending.
Can’t find the link? Don’t stress. Text Ann at (209) 897-1415 and she’ll walk you through it in two minutes flat — or just forward a screenshot of where you’re stuck.

Already on a platform?

Using OwnerRez or Hospitable already?

If you manage your listing through a property management platform, you have two easy options. Ann never needs developer or partner access for either — these are built-in sharing features.

OwnerRez

Simplest — iCal

Export your property’s iCal link (PM → Calendar → Export) and send it to Ann. Works exactly like the Airbnb/Vrbo path above.

Richest — team access
  1. Go to PM → Portal Access and add Ann as a Portal User.
  2. Grant limited / read-only access so she can see calendar availability and tasks — not payments or guest messages.
  3. Ann gets her own login and views your bookings directly, near real-time.

Hospitable

Simplest — iCal

Properties → click your property → Export calendar → Copy iCal. Send it to Ann.

Richest — team access
  1. From Hospitable settings, invite Ann as a Secondary User (Teammate).
  2. Set her permissions to view reservations and calendar only.
  3. She gets live visibility with her own login — no password sharing.
Team access beats iCal. Where an iCal feed lags by hours, a team login gives Ann near-real-time calendar and reservation visibility — plus the ability to see tasks. So if you already pay for OwnerRez or Hospitable, choose Option B. If not, the plain iCal path is free and works great.

Realistic Expectations

What calendar sync can and can't do.

It can

Show upcoming check-ins, check-outs, and gaps between stays — enough to plan most of your cleaning schedule without calling each owner.

It can't

Update in real time. iCal feeds refresh every few hours, so a booking made today may not show up until later. Some feeds only show “blocked” nights, not guest details.

Still need a call for

Same-day turns, last-minute bookings, and early/late check-ins. Ask owners to text you for anything inside a 24-hour window.

Questions?

I'm a call or text away.

If a step doesn't match what you see on your screen — platforms move their menus sometimes — just reach out and I'll walk you through it.

Call or Text (209) 897-1415 annscleaning209@gmail.com